The Company
TOTUS is a specialist recruitment process outsourcing (RPO) solution that focuses on the strategy behind your recruitment, specifically created for start-ups and SMEs in the technical and scientific industries
Don’t confuse us with a recruitment agency. TOTUS focuses on your entire recruitment process from start to finish, providing you with our expertise and saving you essential time. We give guidance and input in areas of the process you might not have even thought about.
We also provide an alternative to hiring an in-house team, or engaging with multiple agencies directly, offering a flexible solution that grows and changes as your business does.
Our goal is to allow you to focus on running your business, knowing recruitment is taken care of.
The Solution
We understand that every company is different and your requirements when it comes to recruitment will be unique. Therefore, we build every TOTUS solution bespoke to each company.
Here are some areas we can cover for you:
Managing Overall Process
Many small companies don’t have the capacity to have one person who can overview each step of the recruitment process, being the go-to person for all things recruitment and ensuring the successful implementation of your process. TOTUS will:
- Oversee your entire process from start to finish - from building your job spec to designing your new hires’ 1st day
- Be accountable for the success of your recruitment
- Be the go-to person for your business on all recruitment queries
Setting Strategy
Without a Recruitment Strategy in place, your hiring goals and business success will not be reached. Without an understanding of the market and recruitment process, it’s difficult to implement a realistic recruitment strategy that will serve your business. TOTUS will:
- Advise you on which hires you to need to meet your business goals
- Work with you to scope out the structure of your teams
- Set hiring strategy for each role based on the current market
- Advise on hiring times and prioritisation of roles
Direct Hiring
Promoting your company as a desirable company to work for and knowing how and where to advertise your roles to gain your own applications is an important task, as it saves you money on recruitment fees - but without recruitment knowledge and time it’s impossible to do this properly. TOTUS will:
- Design you a direct hiring campaign
- Identify the best places to advertise
- Write adverts that will bring in the best candidates
- Manage all applications through the process
- Keep your careers page and job board up to date
Stakeholder Management
When hiring across the business, managing multiple stakeholders’ expectations and keeping them engaged in the recruitment process is difficult. TOTUS will:
- Work with stakeholders to scope out their roles and understand their requirements
- Keep them updated with the status of their roles
- Hold them accountable to their own SLAs and chase them when required
- Work to gain valuable feedback from stakeholders to improve candidate experience
Offer training on process, interview technique, Diversity & Inclusion etc.
Recruitment Agencies
With hard-to-fill tech roles, Recruitment Agencies are an essential part of the process. But juggling multiple agencies is time-consuming. Plus, knowing which agencies to work with and what fees you should be paying is difficult. TOTUS will:
- Identify agencies for you to use
- Negotiate the best rates
- Offer you a significant discount with our sister company
- Manage agencies on your behalf so you remain only one point of contact for recruitment (us). This includes briefing on roles, managing feedback, chasing for candidates, passing through role updates, and gaining feedback on the market and our process
- Managing inbound agency interest
Offers, Paperwork & Onboarding
Finding a candidate you want to hire is only half of the battle. Putting together a competitive offer and negotiating to get the best solution for the business is just as important. Equally, keeping in touch with the candidates ahead of their start date and ensuring a smooth and engaging onboarding process is key. In addition, admin around paperwork and collecting references is time-consuming and frustrating! TOTUS will:
- Advise on the best offer to put to the candidate to have the best chance of securing them
- Handle negotiations
- Process offer letters and employment contracts
- Collect references from previous employers
- Manage pre-employment checks when required
- Manage the onboarding process
Interviews
A competitive interview process is key to securing the best talent. It needs to be in-depth enough to give both you and the candidate enough information to make a decision, but not too time-intensive to be off-putting to the candidate or your internal hiring managers. TOTUS will:
- Design you an interview process that works
- Perform 1st stage interviews to save you time
- Manage external assessments
- Schedule all interviews directly
- Manage feedback from both sides
Technical Recruitment Expertise
We have a long history of hiring in the tech market and so have gained a collective knowledge of the market, the process, and how to find sought after talent. TOTUS will:
- Offer regular market reports and updates
- Provide salary benchmarking and benefit reviews
- Advise on hiring decisions, strategy, and process
- Provide information on staff retention, promotions, and team structure
- Perform training sessions with Hiring Managers
What are the benefits of using TOTUS?
When growing a business, recruitment is an essential but time-consuming task. We can drastically reduce the time you need to spend on this, leaving you to focus on the parts you’re really good at.
Recruiting is a complicated process – recruiting for technical staff is a whole different ball game! It’s an incredibly competitive market, which we have decades of experience navigating. We’ve got the knowledge to know what works and what doesn’t.
When growing a business, recruitment is an essential but time-consuming task. We can drastically reduce the time you need to spend on this, leaving you to focus on the parts you’re really good at.
Recruiting is a complicated process – recruiting for technical staff is a whole different ball game! It’s an incredibly competitive market, which we have decades of experience navigating. We’ve got the knowledge to know what works and what doesn’t.
In this market, success is based on being able to attract the best candidates – and we know what makes them tick! We will build your recruitment strategy whilst always keeping candidate attraction in mind. With us also being able to dedicate real time to providing the best candidate experience throughout your process, together you will hugely increase your chances of securing the best talent.
Our services are priced competitively against the alternatives, such as hiring an in-house resource. By working with TOTUS you also get a heavily discounted rate with our sister company, taking the sting out of the recruitment fees you will have to pay.
In this market, success is based on being able to attract the best candidates – and we know what makes them tick! We will build your recruitment strategy whilst always keeping candidate attraction in mind. With us also being able to dedicate real time to providing the best candidate experience throughout your process, together you will hugely increase your chances of securing the best talent.
Our services are priced competitively against the alternatives, such as hiring an in-house resource. By working with TOTUS you also get a heavily discounted rate with our sister company, taking the sting out of the recruitment fees you will have to pay.
Some clients may want to use our services for a number of years, others for just a few months – we’re flexible to what you need! We will ultimately work towards building a repeatable process and candidate attraction that will serve you even after our agreement has ended.
How much does it cost?
TOTUS’ cost is based on a number of factors, including the length of project you will be engaging us for, the number of hires you expect to make, the type of roles you’re looking to recruit, as well as how many of the above services you’d like to engage us with. As with any bespoke service, it’s impossible to provide an accurate price without first understanding your business needs, so get in touch to book in your free consultation.
Frequently Asked Questions
How are you different to recruitment agencies?
We’re not about just sourcing you candidates. Of course, we will fill your roles through a mixture of direct sourcing and working with agencies, but what we do is much more about the overarching strategy and process to your recruitment. We educate you on building an effective process in a tricky market. We save you time by managing a large amount the process on your behalf, such as liaising with recruitment agencies, building the hiring campaigns, and performing shortlisting and 1st stage interviews. We save you money as you won’t have to rely on agency hiring as much, and when you do have to use agencies you will get significantly discounted fees through our sister company, Corriculo.
What are the benefits of using you?
- We save you time
- We save you money
- We bring you in house knowledge
- We are scalable and flexible as your needs change
Why do the companies and people you are targeting need it?
Smaller companies don’t have the in-house resources and aren’t at the level where they can hire an in-house resource – this means recruitment falls to someone who doesn’t want to do it and doesn’t have time to do it. Also because they don’t have an in-house resource they have to rely on agency hiring which is expensive. They don’t have the in-house knowledge on how to build a strong process for candidate experience so aren’t competitive with the larger companies in the market, when it’s already difficult for the best companies to secure strong technical talent.
Why the company was setup?
TOTUS was set up to fill a gap in the market for small companies who didn’t have access to the same services as the large companies. RPO is generally reserved for the enterprise level companies who hire on mass. However, we felt that smaller companies who weren’t able to hire someone in-house to manage their recruitment missed out from having a service to outsource this to. So they were left to muddle along trying to figure it out for themselves, relying on agencies which is an expensive and often frustrating process.
What fundamental challenge do you overcome?
TOTUS offers Start-Ups and SMEs the same service that larger companies have been experiencing for years. We give them an outsourced service which brings them in-house recruitment expertise which they didn’t have access to before, saving them money as well as a lot of time.
Why do people like working with you?
TOTUS has extensive experience working in technical recruitment, so we understand the complexity of the roles as well as how challenging they can be to hire. We have worked with multiple Start-Ups and SMEs so understand the challenges they face when trying to recruit, especially when trying to recruit rapidly.
We are professional yet personable. We don’t use jargon, we’re to the point and know what we’re doing. We’re not afraid to have the hard conversations to tell you what you need to do to improve.
Get in touch
Get in touch today for a chat to see how we can help your company grow and succeed.
Contact details
Oxford Science Park,
Oxford,
OX4 4GA
